The Development Coordinator plays a pivotal role in supporting the Advancement Department (75%) and the Communications Department (25%) at The Herbert Wertheim UF Scripps Institute for Biomedical Innovation & Technology, part of the University of Florida. The Coordinator is responsible for managing multiple high-level development projects, and will work across both teams to plan and execute special events and address a variety of administrative functions. This role is primarily managed by the Executive Director of Advancement with some oversight by the Director of Communications. Occasional driving and travel are expected as part of the job duties.
THE GOLD STANDARD CULTURE
At UF Advancement we are committed to “The Gold Standard Culture” and live it through:
Our Vision: To be ranked among the best, as measured by Voluntary Support of Education
Our Mission: To be a catalyst in securing and managing private support for university priorities
- Our Values:
- Excellence – Strive for greatness as an institution that brings out the best in each individual.
- Discovery & Innovation – Collaborate on the uncharted frontiers of knowledge to seek truth and make the world a better place.
- Inclusion – Celebrate differences in identities, thoughts, and abilities, and seek to provide equitable access to opportunity.
- Freedom & Civility – Embrace the freedom to inquire and express ideas without condemnation, and to show respect for the right of others to do the same.
- Community – Create a safe, welcoming community and a shared purpose that builds a sense of belonging and togetherness.
- Stewardship – Show respect for those who came before us, responsibility for those now with us, and the commitment to leave a just and habitable world for those who come after us.
Administrative Support:
Maintain organized and efficient administrative processes to ensure seamless operations for the Advancement and Communications Departments. This includes, but not limited to, managing calendars, scheduling meetings, coordinating travel, and handling expense reports. Additionally, the position requires overseeing office supplies and ensuring that logistical needs are met for staff and guests.
Donor Relations and Strategic Initiatives (Advancement):
A significant portion of the role is dedicated to enhancing donor relationships and supporting strategic fundraising initiatives. This involves conducting research to identify potential donors, managing donor records, and facilitating communications for funding opportunities. The position also coordinates donor visits, manages donor acknowledgment processes, and supports the planning and execution of fundraising campaigns. The role is critical in maintaining data accuracy and providing analytical support to measure fundraising effectiveness.
Event Coordination:
Plan and execute a variety of Institute events, from donor recognition and public lecture events to executive-level meetings. This involves coordinating logistics, managing vendor relationships, and ensuring a professional guest experience. The position also requires collaborating with both Advancement and Communications teams to capture and share event outcomes and maintain accurate records.
Travel may be required for this employee designated as frequent, non-frequent or none in accordance with UFA’s driving policy.
Will operate vehicles for an assigned business purpose as a “non-frequent driver” (1-2/mth)
Perform related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions related to this position.
Expected Salary:
Starting at $60,000.00; commensurate with education and experience. The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development, and work life support. Learn more.
Minimum Requirements:
Bachelor's degree or an equivalent combination of education and experience.
Preferred Qualifications:
The ideal candidate will possess:
- Prior experience in development, fundraising or higher education.
- Prior project management experience.
- Prior experience in event management, working with vendors and contracts and comfortable working after normal business hours.
- Strong organizational skills.
- Will take initiative, possess strong work ethic and demonstrate the ability to handle a broad workload, manage various projects simultaneously and meet deadlines.
- The ability to work strategically, develop and implement constituency programs and activities, along with a talent for motivating volunteers.
- Accuracy, attention to detail and a customer service-oriented attitude.
- Ability to work collaboratively and be a team player.
- Competency in problem solving.
- Will be an outstanding communicator and possess excellent written and verbal communication skills; interpersonal skills; and the ability to work collegially and interact effectively with a diverse constituency.
- Working knowledge in these areas: Windows, Microsoft Word, Microsoft Excel, Microsoft Access, internet browsers, preferably Internet Explorer, E-mail. Working knowledge of a donor database, contact management and tracking system. Experience working in Adobe Creative Suite a plus.
- The ability and willingness to travel. A valid driver license and good driving record are essential.
*Business expenses are reimbursed through a standard accounting system. The ability to pay for expenses using your own personal credit card or funds and have them reimbursed is essential.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume and three references.
Working schedule Monday - Friday 8:00 A.M. until 5:00 P.M.
This position requires flexibility to work outside of regular business hours, including evenings and weekends.
This position is open until filled. Application review will begin September 25, 2024.
This is a time-limited p0sition.
Health Assessment Required:
No
To apply for this position, visit https://jobs.ufl.edu/ Job number for this vacancy is <533170> and the deadline date to apply is <Open until filled>. If accommodation due to a disability is needed to apply for this position, please call (352) 392-2HRS or the Florida Relay System at (800) 955-8771 (TDD).
The University of Florida is an equal Opportunity Employer dedicated to building a broadly diverse and inclusive faculty and staff. The University of Florida invites all qualified applicants, including minorities, women, veterans, and individuals with disabilities. The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws.
REQ # 533170
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The Herbert Wertheim UF Scripps Institute for Biomedical Innovation & Technology
Human Resources
