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Procurement Specialist

Posted: 06/11/2025
Accounting

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
 
Text Box: PROCUREMENT SPECIALIST
Department:           Finance
Salary Range:          $53,091.95 to $84,947.12 per year
FLSA Status:            Exempt
Pay Grade:               80
Full Time
 
JOB SUMMARY
 
Under the direction of the Finance Director, primarily responsible for the overall direction, coordination and operation of the Town’s purchasing activities. Functions as the Town’s representative to both vendors, contractors and acts as a liaison between Department Directors and supervisors and such vendors and contractors. This position works under limited supervision and exercises considerable initiative and independent judgement in planning and administering the workload of the Purchasing Division.
 
 

ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
 
  • Manages and directs the entire purchasing process.
  • Prepares invitations to bid and requests for proposal/qualifications considering the scope of services and project specifics from department managers; finalizes specifications; coordinates legal documents and insurance requirements; uses prescribed electronic bid monitoring and dissemination software.
  • Conducts, reviews, and analyzes bids and proposals for solicitation compliance; reviews results with departmental personnel; organizes, schedules, and facilitates evaluation meetings.
  • Develops, improves, and maintains all template contract forms, vendor forms, etc., to ensure compliance with policy, regulation, and the Town’s standard operating procedures.
  • Manages the following:
  • Manages all contracts to ensure timely re-bidding or renewals as needed.
  • Obtain quotes or small bids for non-published purchases.
  • Ensures all assets received obtain prescribed tags and communicates information to the Finance Department.
  • Reviews all purchasing requisitions, ensuring proper supporting documentation, coding, etc. and coordinates with Town staff to obtain all required information to ensure compliance with the Town’s Purchasing Policy and available budget.
  • Monitors all purchasing cooperatives; participating as an Authority Representative in local cooperatives, as needed.
  • Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
  • Analyzes current procurement activities and provides recommendations for improvement or ideas on how to improve existing vendor, purchasing and warehouse processes, including changes to the purchasing policy; uses the purchasing module in the Authority’s financial software to the fullest.
  • Maintains the integrity of the public procurement process.
  • Provides computer technical support and training for all users in the areas of purchase requisitions and purchase orders.
  • Attends various Procurement trainings to stay up-to-date on various regulations and changes.
  • Assists Finance Department Director with any accounting or administrative needs of the Finance Department in the assignment of tasks as time permits
  • Provides expert advice to department staff on procurement issues, maintains expert knowledge of the Town’s purchasing ordinance, policies and procedures
  • Adds new vendors, verifying completeness of documents, into the Town’s ERP system
  • Processes approved (by department staff) invoices related to open purchase orders
  • Ensures credit card receipts are coded to the correct fund/account for data entry
 
PERFORMANCE APTITUDES
To do this kind of work, you must be able to:
  • Use arithmetic to keep records, take inventory, estimate quantities, verify bid quotes, etc.
  • Avoid errors in record keeping.
  • Reach to place materials on shelves higher than your head.
  • See small print online, in catalogs, on shipping tickets, and on invoices.
  • Communicate well with others.
 
PHYSICAL DEMANDS
Lifting 50 lbs. maximum with frequent lifting and/or carrying of objects weighing up to 25 lbs. Stooping, kneeling, reaching, handling, fingering, feeling, seeing, hearing and talking.
 
ENVIRONMENTAL CONDITIONS
Inside. Protection from weather conditions but not necessarily from temperature changes. A job is considered "inside" if the worker spends approximately 75 percent or more of the time inside. This position requires both inside and outside work.
 
MATH SKILLS
Requires mathematical development sufficient to be able to: read numbers, count and measure; must be able to add, subtract, multiply and divide. Compute discount, interest, markups and selling price; ratio and proportion and percentages.
 
LANGUAGE/LITERACY SKILLS
Must have developed language/literacy skills to the point to be able to: Read and comprehend English (policy manuals, memos, letters, books, journals, rules and regulations, instructions, etc. Must be able to write sentences, speak clearly and distinctly with appropriate pauses, emphasis and correct pronunciation.
 
RELATIONSHIPS TO DATA, PEOPLE, AND THINGS
Data: Must be able to compile, gather, collate, or classify information about data, people, or things. Reporting and/or carrying out a prescribed action in relation to the information is frequently involved.
 
People: Must be able to understand instructions and communicate well with supervisors about work questions, company policies, or safety problems/procedures. Must be able to communicate with customers and the general public. Tact and diplomacy must be used at all times to assure a positive company image.
 
Things: Must be able to Start, stop, control, and adjust the progress of office machines and equipment. Operating machines involves setting up and adjusting the machine or materials as the work progresses. Controlling involves observing the progress of operations and turning devices to regulate the reactions of materials.
 
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
  • Knowledge of standard purchasing practices and procedures.
  • Ability to explain and interpret organizational policies.
  • Ability to maintain confidentiality when handling sensitive and protected information.
  • Ability to coordinate multiple projects and complex tasks simultaneously.
  • Ability to research, compile and summarize data/information.
  • Ability to establish schedules and to complete projects on a timely basis.
  • Considerable skill in researching and preparing highly complex specifications, solicitations and contract documents.
  • Ability to establish and maintain effective working relationships in the course of work.
  • Ability to perform technical work independently, express oneself effectively orally and in writing, analyze facts or situations critically, objectively and to arrive at sound conclusions.
  • Demonstrate ability to utilize desktop computer, mobile scanning devices and office software such as MS Word, MS Excel, and electronic mail.
  • Ability to make decisions in accordance with departmental rules, regulations, and policy.
  • Requires mathematical development enough to be able to: read numbers, count and measure, and must be able to add, subtract, multiply and divide. Compute discount, interest, markups, selling price, ratio, proportion and percentages.
 
MINIMUM QUALIFICATIONS
 
  • Graduation from an accredited college or university with major course work in business administration, accounting, contract management, or purchasing or any equivalent combination of training, experience, or education will be considered
  • Must possess at least five (3) years of progressive experience in a procurement position providing direct procurement services related to the acquisition of goods, services and technology, supplies, or construction
  • General knowledge of public procurement laws, ordinances, practices, and techniques
  • Availability to work on-site work during a declared emergency
  • Florida Driver’s License
  • Excellent working knowledge of Microsoft Office Solutions.
  • Any equivalent combination of education, training and experience may be considered. Preferred Qualifications
 
 
 
PREFERRED EDUCATION AND EXPERIENCE
  • Bachelor’s degree in business administration or a closely related field.
  • Certified Public Professional Buyer (CPPB) or Purchasing Professional certifications similar to Certified Public Purchasing Officer (CPPO)
 
 
The Town provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender/sex, age, national origin, disability, veteran status, sexual orientation, gender identity, pregnancy, marital status, military status, genetic information or any other legally protected status. This philosophy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, recall, transfer, leave of absence, compensation, and training.
 
The Town of Lake Park is an Equal Opportunity Employer. A copy of the Town’s Equal Employment Opportunity Utilization Report is available upon request.
How to Apply:
This position is open until first review of applications which will take place on June 27, 2025.  Submit a cover letter and resume to the Human Resources Department at:
 
 
Lake Park Town Hall
535 Park Avenue
Lake Park, Florida 33403
 
Or via email at humanresources@lakeparkflorida.gov
 

Procurement Specialist
Town of Lake Park

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