The selected candidate will perform clerical functions in support of, and as back up to members of the UF Scripps Human Resources team in all functional areas as needed by the department.
Onboarding and Offboarding:

• Conducts new hire orientation for all members of the UF Scripps community and coordinates first day with hiring departments.
• Complete electronic I-9 records through Equifax.
• Explains paperwork to new hires and responds to related questions.
• Performs data entry of new hires personnel action changes in the HRIS system.
• Creates UF ID number in my UFL and Guard Card system and prints and activates ID card.
• Enters new hire into onboarding ticketing system and works with lab admins to ensure pre-boarding is completed.
• Assists with exit process and works with laboratory administrative coordinators to ensure UF Scripps property is collected and returned to the proper parties.

• Assists the recruiting function by assembling and processing new hire paperwork including creating and reviewing new hire packets.
• Scheduling/coordinating Spark Hire interviews for candidates.
• Conducting employment verification of candidates and administering applicant skill tests as needed. May also assist with the submittal of background check requests
• Assist with preparing materials for use at career fairs. Uses the applicant tracking system (PageUp)to perform tasks such as downloading applications, providing first level troubleshooting and technical assistance to internal and external users such as resetting passwords, assisting with navigation and error messages, changing applicant statuses, and other functions as needed.
• Posts and updates job openings on various websites and job boards; maintains electronic records of postings, reviews requisition information to verify it is complete and consistent with the job title.
• Tracks all positions and individuals with temporary end dates for renewal and termination as needed by collaborating with the relevant departments.

• Maintains personnel files to ensure there are complete and accurate records.

• Explains and answers questions regarding routine policies and procedures.
• Processes and reconciles invoices for department related expenses through the Marketplace.
• Monitors and orders department supplies and processes contract/subscription renewals through the Marketplace.
• Opens, sorts, and distributes departmental mail and deliveries.
• Assists with updating departmental forms.
• Runs ad hoc reports as needed.
• Performs other duties assigned.