Research Administrator I

The Research Administrator I will coordinate pre-award responsibilities for The Wertheim UF Scripps Institute for sponsored projects in accordance with University and sponsor regulations and provide policy and procedure interpretation to the labs.  This position will also coordinate and assist in preparation of reports to federal and sponsoring agencies as needed.

  • Reads and interprets funding announcement opportunities to determine guidelines related to budgeting, proposal specific requirements, restrictions and other pertinent information needed to ensure applicability of funding opportunities.
  • Provides pre-award support which includes meticulous reviews of requests for proposal (RFP), identifying the specific requirements are met while ensuring the policies are within or consistent with those of UF.; reviews the prepared budgets for accuracy and compliance with the grant requirements of each proposal.
  • Confer with investigators and campus administrators to ensure that changes or corrections to proposals are made in preparation for grant submissions.
  • Assists administrative staff and faculty in identifying and assessing funding opportunities.
  • Provides technical assistance to PIs, administrative support staff for the labs, and others in order to ensure efficient and effective collection of needed information to prepare and submit grants for review to DSP.
  • Establishes plans and timelines to meet basic grand deadlines.
  • In the future, may collaborate directly with faculty assisting with proposal preparation. Support post-award accounting of grants and contracts is also a potential future responsibility.
Commensurate with experience. 
Bachelor's degree; or an equivalent combination of education and experience.
  • Ability to communicate well both verbally and in writing with faculty, staff and various funding sponsors.
  • Ability to act as liaison and use communication skills with professionals of various contract and grant funding sources.
  • Ability to evaluate and give technical assistance in the preparation and submission of proposals and to evaluate data relative to proposal submission.
  • Knowledge of and accountable for all current rules, regulations, policies and procedures relating to the funding sponsors, the State of Florida and the University of Florida.
  • Ability to understand and utilize problem solving techniques.
  • Ability to establish and maintain effective working relationships with others.
  • Professional code of conduct becoming of a public employee.
  • Ability to work independently with supervision and use good judgment to set priorities.
  • Knowledge and understanding of the University Research Administration structure is a must. Proficiency in all office applications necessary for efficient execution of their duties. This includes at a minimum, PeopleSoft, Adobe applications, email clients, and Microsoft suite of applications like Excel, Word, PowerPoint.
  • Knowledge of the grant application process with federal sponsors such as NSF, NIH, and CDMRP; and the ability to interpret and apply application instructions. 
In order to be considered, you must upload your cover letter and resume.
Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.
This position is open until filled. Application review will begin July 16, 2024.
To apply for this position, visit https://jobs.ufl.edu/ Job number for this vacancy is <532241> and the deadline date to apply is <Open until filled>. If accommodation due to a disability is needed to apply for this position, please call (352) 392-2HRS or the Florida Relay System at (800) 955-8771 (TDD).
The University of Florida is an equal Opportunity Employer dedicated to building a broadly diverse and inclusive faculty and staff. The University of Florida invites all qualified applicants, including minorities, women, veterans, and individuals with disabilities. The University of Florida is a public institution and subject to all requirements under the Florida Sunshine and Public Records laws.
REQ # 532241

The Herbert Wertheim UF Scripps Institute for Biomedical Innovation & Technology
Human Resources