Construction: Project Manager

Position Description
The Project Manager is responsible for the management and coordination of all project resources and documentation throughout the entire project lifecycle.  This includes the maintenance of budget and schedule, the management and administration of all contractual requirements, agreements with trade partners, purchase orders, meeting minutes and shop drawing logs.  Also responsible for managing risk, insurances, general work performance and quality, overall team progress against the project plan, and communication and collaboration with the Owner and subcontractors.  Must be an effective leader and communicator able to manage, cultivate and mentor team members and promote professionalism.
Bachelor’s degree plus a minimum of ten years’ related experience or an equivalent combination of education, training and/or experience.  Thorough knowledge of construction cost, scheduling, estimating, purchasing and engineering principles and techniques, as well as accounting principles.  Proven written and verbal communication abilities, proficiency with computer applications, including Microsoft Office suite.  Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work and project schedule.  Ability to implement leading edge technologies to benefit the project.  Demonstrated leadership and interpersonal skills a must. Candidate must also possess excellent business judgement to achieve profitability objectives, excellent organizational skills and attention to detail, the ability to analyze and execute financial trade-offs, multitask and handle competing priorities, a strong sense of urgency and initiative as well as excellent problem solving skills ant the ability to confidently and decisively take action.
Essential Duties and Responsibilities:

  • Budgetary
  • Produce thorough forecast of Cost to Complete, drilling down to identify potential exposures
  • Track costs of field directives and back charges for forecasting purposes
  • Create detailed analysis of line item exposures and unit price contracts
  • Follow forecasting calendar for on-time completion
  • Change Order Management
  • Track all proposed change order items including in-scope and out-of-scope
  • Provide the Owner with up to date status reports relating to changes
  • Produce monthly Owner change order report to prevent aging of proposed change orders
  • Allow for timely closure of changes with subcontractors
  • Recover all legitimate GC costs to Owner changes
  • Track the status of contract allowances  and submit change order requests when an over-run is likely
  • Track all field directives and back charges for timely processing on a monthly basis
  • Requisition
  • Complete pay requisitions approved by owner no later than the 1st of each month
  • Produce an effective schedule of values
  • Establish a regimented process for collection of payments no later than 30 days and subsequent efficient system for payment to subcontractors
  • Review hold reports before payment is due to allow for timely handling of deficiency issues and payment to subcontractors/vendors
  • Consistently manage the cash flow of the project to maintain fiscally responsible position for Jacob Companies
  • Review sub/vendor requisitions to prevent payment of unsigned or unfunded change orders
  • Produce a cash model for the Owner to prevent surprises
  • Schedule Management
  • Produce a clear, thorough and accurate baseline contract schedule
  • Track events, impacts and changes in the schedule to allow for the management and prevention of delays
  • Provide the owner with written monthly updates of the contract schedule in accordance with the contract
  • Take decisive action with subcontractors impacting the schedule
  • Produce buy-out and procurement schedule
  • Establish a meeting requirement for the project team to provide for effective communication and problem solving
  • Assemble and maintain project logs for cash management, change management, noncompliance, buy-out, contract procurement, submittals, RFI’s, safety, etc.
  • Produce clear, accurate scopes of work
  • Organize and execute a well-planned purchasing process to prevent “just-in-time” purchase of materials
  • Establish a close out plan which includes the timely collection of close-out documents
  • Relationship Management
  • Work to establish a trusting and professional relationship with the Owner
  • Focus on keeping the Owner well informed
  • Work to secure a strong letter for recommendation from the Owner
  • Establish a firm and fair approach to building relationships with subcontractors
  • Promote an environment of organization and professionalism with subcontractors
  • Address issues immediately with a non-performing subcontractor to protect Jacob from delays and potential impacts
Working Conditions:
While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk or hear, perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing.  The employee is frequently required to stand, walk and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus.  The employee is required to drive themselves to the job site and walk the job site.
EEO Statement
Jacob Companies, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits and all other terms and conditions of employment, and also states that the retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.