Manager of Budget and Capital Improvement

Posted: 08/25/2023

General description

Under the administrative direction of the Deputy Director of Finance and Capital Improvements, the Manager of Budget & Capital Improvement is responsible for managing the Port’s Capital Improvement Program; including overseeing the day-to-day functions, administering the Port’s capital programs and grants. The development of the 5-year Capital Improvement Plan (CIP), serving as key staff in assembling authorized capital improvement programs and organizing, implementing, and managing all aspects of the Port’s grant program; and performs other related assigned duties.

Essential job functions

  • Develops the 5-year Capital Improvement Plan in accordance with industry best practices and ensures compliance with applicable state guidelines.
  • Prepares grant applications and monitors programs to ensure compliance with specific regulations and grant agreements. 
  • Ensures compliance with all applicable federal and state accounting and financial reporting requirements and ensures compliance with grant agreements. 
  • Approves capital project or grant invoices ensuring regulatory compliance and appropriateness of expenditures. 
  • Provides technical support and administration of financial programs, year-end processes, and/or annual reporting. 
  • Coordinate with independent auditors, State and Federal auditors as it relates to the Port’s grants and capital expenditures. 
  • Research grant funding and lead cross-functional teams in developing grant applications, capital budget, determine project eligibility, and prepare budget and grant amendments and reports for Board approval. 
  • Manages the Port’s project/grants accounting system to ensure allowable costs are allocated to approved projects and in compliance with grant and funding requirements. 
  • Provides administrative and technical support, which may include composing grant proposals and applications, managing compliance documents and reports for various programs.  
  • Analyzes complex budget problems, determines key issues, develops solutions and presents findings and recommendations in various analytical reports.
  • Develops financial reports and analyzes project budgets, expenditures, and project progress to ensure accurate and timely capital project set-up and reporting. 
  • Develops and oversees the evaluation, prioritization and approval process for capital equipment/projects.
  • Assist with the development of the annual operating and maintenance budgets.
  • Performs other duties as required.

(These essential job functions are not to be construed as a complete statement of all duties performed.  Employees will be required to perform other job related marginal duties as needed.)

You can view the required qualifications at portofpalmbeach.com.