Bookkeeper & Office Manager

Posted: 05/07/2023

Full Job Description

  • Essential duties:
    • Daily reconciliation of deposits, recorded in Quickbooks and Altru
      • Monthly reconciliation of all bank accounts
    • Maintain credit card income records by account
      • Reconcile and record income and fees for admissions, donations, events, memberships, and programs
    • Generate Profit & Loss (P&L) reports and monthly financial reports for Director and Board review
    • Record invoices/ pay invoices for all company expenses
      • Create and record weekly bank transfers
    • Tabulate bimonthly payrolls for all employees
      • Review timesheets, call hours into Paychex representative, resolve any issues
      • Provide information regarding new and exiting employees
      • Update vacation benefits
    • Complete grant report financials for assigned grants
      • Generate monthly and quarterly reimbursement requests
      • Collect necessary marketing materials from marketing department
      • Send or deliver request packets, deposit, and record reimbursement checks
      • Work with staff on additional or new requirements, attend required webinars
      • Maintain data and files for all grant expenses, deposit documentation, calculate salary reimbursements
    • Oversee multiple insurance policy payment schedules and provide payments
      • Provide annual health insurance renewal
      • Communicate with agent on financial plan, payments, and issues, and address employee questions and issues
    • Process and distribute incoming and outgoing mail and deliveries
    • Maintain all financial files for the LRHS
      • Assist with information submissions to annual financial audit
    • Assist with HR issues and questions, processing new / exiting employee paperwork
    • Order office supplies, cleaning products
    • Assist with major events at admissions
      • Post event, provide financial information for budgets, and income & expenses
  • Must have at least 3-5 years of non-profit bookkeeping experience with demonstrated knowledge of nonprofit accounting principles, recording daily online POS sales, accounts payable and receivable, and the creation of journal entries in a general ledger.
  • Must have advanced knowledge of Quickbooks desktop and Microsoft environment (Outlook, Excel, Word)
  • Knowledge of the Blackbaud or Altru software preferred
  • Ability to work independently
  • Keen attention to detail and the highest standards of accuracy and consistency
  • Strong verbal and written communication skills
  • Must be proactive and work effectively under strict deadlines