Full Job Description

• Essential duties:
  • Daily reconciliation of deposits, recorded in Quickbooks and Altru
    • Monthly reconciliation of all bank accounts
  • Maintain credit card income records by account
    • Reconcile and record income and fees for admissions, donations, events, memberships, and programs
  • Generate Profit & Loss (P&L) reports and monthly financial reports for Director and Board review
  • Record invoices/ pay invoices for all company expenses
    • Create and record weekly bank transfers
  • Tabulate bimonthly payrolls for all employees
    • Review timesheets, call hours into Paychex representative, resolve any issues
    • Provide information regarding new and exiting employees
    • Update vacation benefits
  • Complete grant report financials for assigned grants
    • Generate monthly and quarterly reimbursement requests
    • Collect necessary marketing materials from marketing department
    • Send or deliver request packets, deposit, and record reimbursement checks
    • Work with staff on additional or new requirements, attend required webinars
    • Maintain data and files for all grant expenses, deposit documentation, calculate salary reimbursements
  • Oversee multiple insurance policy payment schedules and provide payments
    • Provide annual health insurance renewal
    • Communicate with agent on financial plan, payments, and issues, and address employee questions and issues
  • Process and distribute incoming and outgoing mail and deliveries
  • Maintain all financial files for the LRHS
    • Assist with information submissions to annual financial audit
  • Assist with HR issues and questions, processing new / exiting employee paperwork
  • Order office supplies, cleaning products
  • Assist with major events at admissions
    • Post event, provide financial information for budgets, and income & expenses

• Must have at least 3-5 years of non-profit bookkeeping experience with demonstrated knowledge of nonprofit accounting principles, recording daily online POS sales, accounts payable and receivable, and the creation of journal entries in a general ledger.
• Must have advanced knowledge of Quickbooks desktop and Microsoft environment (Outlook, Excel, Word)
• Knowledge of the Blackbaud or Altru software preferred
• Ability to work independently
• Keen attention to detail and the highest standards of accuracy and consistency
• Strong verbal and written communication skills
• Must be proactive and work effectively under strict deadlines